When Things With Clients Get Ugly

Posted 2 years ago by Stu Smith

For the first 10 years of my career, I worked exclusively for clients. First as a freelancer and then later in the context of my design shop, Sputnik. In those years, I worked for some amazing people, but I also worked for a small number of really awful people. As much as you try to do your homework on the front end of a client engagement, it’s tough to fully know the person who has hired you without putting in the hours of work required to figure them out. What’s worse is that sometimes, the client that seems wonderful at the outset of a project can become a total shapeshifter when friction gets introduced.

“It’s tough to fully know the person who has hired you without putting in the hours of work required to figure them out.”

Recently, I saw a designer tied up in a very public conflict with their (former) client over an unpaid invoice. The designer’s instinct was to take the conflict to social media in hopes that the social pressure would be the leverage needed to get their payment. Success! The design community mobilized almost immediately, taking the fight to the client. There were a slew of posts and even negative reviews for the client’s business. We got ‘em, right?! Well, the scary part of the situation is that almost no one gave the client the benefit of the doubt before pulling out the knives and heading forward to write some really brutal posts.

I’ve been there, I’ve seen clients do unthinkable things and take advantage of people in ways you couldn’t imagine. But, my experience has also taught me that it’s also very possible that the situation could be the product of a larger misunderstanding or impropriety.

So this whole thing has had me thinking about the right way to handle conflict with a client. Inevitably, working with humans leads to some ugliness so it’s worth investing in being prepared rather than resorting to brash measures to even the score after a conflict. What defines us as professionals is how we react when things go poorly, so here are a few of my thoughts (but who am I?):

“It’s worth investing in being prepared rather than resorting to brash measures to even the score after a conflict.”

Build Relational Equity

In most client relationships, the biggest thing you have in common is the work you’re doing together. Sure, sometimes you end up working with friends or people you’ve known for a while but the majority of clients you work with will be strangers. I always found it hugely important to invest time into clients away from the work in an effort to build up value between myself and them (or their team). Just like any personal relationship you have takes a fair amount of maintenance and work, so too does a relationship with a client. Without a decent amount of shared relational equity, it makes it much easier for things to go sideways.

“I always found it hugely important to invest time into clients away from the work”

Don’t let it get emotional

I’m not the master of this, but I can tell you that the times I’ve let emotion dictate a conflict with a client, it hasn’t helped one ounce. It’s best to approach a conflict as a problem to be methodically sorted through. Don’t rush to make a decision, instead explore every possibility. In my experience, it’s important to always maintain a defensible position of reason in any conflict.

“It’s important to always maintain a defensible position of reason in any conflict.”

Hone in your conflict skills

We’re designers, right? We’re used to busting our butts to learn new things. Well guess what, you can develop skills specific to dealing with conflict of all types. One of the best books in the world for honing your skills is ‘Getting to Yes: Negotiating Agreement Without Giving In’ by Roger Fisher. A friend turned me onto this during a particularly hairy situation I encountered in my business. This book will completely reframe how you even start to think about approaching conflict.

“From my experience, conflict leads to resilience.”

Know when to walk away

I think the most important thing to consider in a conflict with a client is the opportunity cost of dealing with the situation. A few years back, I had a client stiff me out of a $6,000/mo. design retainer without any notice. Worse, they quit responding to emails where I was trying to recoup prorated fees for the work done up to this point. After about 9o days of trying to make progress, I reached my breaking point where I was so mad I couldn’t sleep. I actively plotted how I could get revenge and I wanted justice. That same week, I ran into two of my design buddies Trent and Greg who have about 10-15 years of experience on me. When I asked for their advice, they more or less both said “oh.. don’t sweat it, everyone eats 6K at some point in their career. Just learn from it and move on.”

The point of what they were saying was that it was going to be a major distraction to pursue this client and that any sort of public action was just going to ultimately handicap me with clients moving forward. It was a bitter pill to swallow, but ultimately I knew I would continue to spin my wheels and dedicate undue attention to this situation that would end up costing me much more than I would recoup. Say it took me 100 hours of emails, stress and sleepless nights to make progress. That makes my hourly rate $60 if I’m able to get the full amount back. My hourly rate at the time was $150/hr. Quick math made it clear it wasn’t worth it. It’s not that you’re letting the bad guys win, it’s that you’re keeping them from damaging you further.

I’m by no means an expert in this field. I’ve handled conflict as poorly as anyone could, but I feel like I’ve approached conflict with an attitude of learning. Each time conflict arises, you are taught valuable lessons about how to weather the next storm. From my experience, conflict leads to resilience.

This post was originally published on Stu’s Medium profile.

Design and prototyping for everyone

Design and prototyping for everyone

Thousands of individuals and teams use Marvel to design and prototype ideas.

Get Started, it's Free!

Stu is a designer in Austin, Texas with his wife and three kids. He leads design at Cratejoy and previously ran his own studio, Sputnik. Connect with Stu on Twitter!

Related Posts

When you think about the best websites, apps, and designs you have ever seen you will probably think of designs with a western structure. But have you thought about how the same website would look for an Arabic audience? Designing for an Arabic audience is not just about translating. A language is not only a way to express ideas for… Read More →

We increasingly rely on digital systems to either mediate or replace human communications. But often, these experiences feel clunky and impersonal, or even scammy and deceptive. Asking Alexa to add something to my shopping cart is a breeze: “Hey Alexa, add bananas to my shopping list.” “Okay, I’ve added bananas to your shopping list.” But if I want to add… Read More →

I’ve had several recruiters read my resumé about my experience in Design Systems and contact me about jobs. Only to find out they were hiring for people with Systems Design experience. I’ll be outlining what both topics are and help people understand the qualities of each. Design Systems An engineer who works on a design system typically has some interest… Read More →